Important Dates for Year-End Close 2017

Friday, June 16, 2017

  • To ensure payment in FY 2017, last day to provide campus approval for Payment Vouchers in Marketplace by 6 p.m.

Monday, June 26, 2017

  • Last day to run batch warrant refund for FY 2017

Wednesday, June 28, 2017

  • All CU-SIS batch refund warrants must be cancelled for FY 2017 on AP by 4:30 p.m.
  • Last day to run ACH refund process for FY 2017.

Friday, June 30, 2017

  • The batch warrant refund eligible credits on Monday, June 26 through Friday June, 30 will be refunded through batch refund process on July 3.
  • The ACH refund eligible credits on Wednesday, June 28 through Friday, June 30 will be refunded through ACH process on July 3.
  • Last day to issue demand warrants (on a case by case basis) by 4:30 p.m.
  • All Demand Warrants must be cancelled for FY 2017 by 4:30 p.m.
  • Money received for FY 2017 is due in the Office of Cash Management by 4:30 p.m. – Final Feed FY 2017.
  • All checks on hand MUST be distributed by 4:30 p.m.
  • All collection payments received by SDM in June must be posted to CU-SIS and PeopleSoft by 4:30 p.m.
  • NelNet web payments including web deposit payments will be turned off by 5 p.m.
  • Tuition calc COF turned off at 5 p.m.
  • Bursar’s Payment Applier runs after web payments turn off, GL Interface runs after Payment Applier is finished.
  • CU-SIS close for year-end.
  • Final CU-SIS accounting feed to People Soft.
  • Employees must pick up any outstanding hand-drawn checks by 4:30 p.m.

Monday, July 3, 2017

  • Review Accounting Feed to confirm final JE’s are posted
  • Cashiering Office report from Bursar’s to CCO for June 30 submitted by 9 a.m.
  • Student Financials snapshot data is available in Cognos by 8 a.m.

Thursday, July 6, 2017

  • First year-end close (Period 12) for PeopleSoft at 6 p.m.

Friday, July 7, 2017

  • All unposted June journals may need to be copied into the next period (996). Check the button and resubmit.

Saturday, July 8, 2017

  • First June close (Period 12); reports available in the portal after 8 a.m.

Thursday, July 13, 2017

  • June 2 year-end close (Period 996) for PeopleSoft at 6 p.m.; all journals must be posted by 6 p.m.
  • All Auxiliary CU-SIS receivable allowance adjustments must be posted to PeopleSoft by this date to allow for review by Accounting.

Friday, July 14, 2017

  • No Period 996 journals should be approved or manually posted

Saturday, July 15, 2017

  • June 2nd Close (Period 996); reports available in the portal after 8 a.m.

Monday, July 17, 2017

  • Final Department Journal Entries 6 p.m.

Tuesday, July 18, 2017

  • All Departments begin reporting errors greater than $10,000

Thursday, July 20, 2017

  • Final Campus Close (Period 997) 6 p.m.

Friday, July 21, 2017

  • No journals should be approved or manually posted. No 998 entries should be created.
  • Provide Aging and Allowance Reports to CCO.

Monday, July 24, 2017

  • CCO request departmental balance sheet detail. Due back to CCO August 8.

Thursday, July 27, 2017

  • Controllers Final Review – Last day for on top entries (Period 998).

Friday, July 28, 2017

  • Provide Campus Controller with AR Aging and Allowance Detail.

Tuesday, August 8, 2017

  • Departmental Balance Sheet Support Detail is due back to CCO.

Supporting Detail Requests

Student Financial Services in the Bursar’s Office will provide CCO with supporting detail for June 30, 2017, balances in accounts 012901 and 012902 for Boulder campus.

Campus Controller Year-End Information

Bursar’s Office Contacts

Department Process Contact Info
Student Financial Services 3rd Party Sponsorships
Student Financial Services Student Account Detail by FOPP
CU-SIS Reports
CU-SIS Suspense
Item Type Requests
Confirmation Deposits
Data Entry (Group Post)
Other Inquiries
Office of Cash Management Cash Receipts
Student Billing CU-SIS Account Detail by Student 303-492-5381

Area Accountants

Area Accountant Vice Chancellor Areas Funds
Leila McCarney
Deputy Controller
Justin Church
Vice Chancellor fo Academic Affairs – Non-Arts & Sciences units, Graduate School, Vice Chancellor for Research 10, 11, 26, 29
Elizabeth (Liz) Spencer
Area Accountant Supervisor
VC Areas: Chancellor, Senior Vice Chancellor and Chief Financial Officer, Vice Chancellor for Infrastructure and Safety, Vice Chancellor for Advancement
28, 34, 26, 72, 78
Jeramy Martin
VC Areas: Vice Chancellor for Academic Affairs – Arts & Sciences units, Vice Chancellor for Student Affairs, Vice Chancellor for ODECE 20, 50, 80