Important Dates for Year-End Close 2018

Friday, June 15, 2018

  • To ensure payment in FY 2018, last day to provide campus approval for Payment Vouchers in Marketplace by 6 p.m.

Monday, June 25, 2018

  • Last day to run batch warrant refund for FY 2018

Wednesday, June 27, 2018

  • All CU-SIS batch refund warrants must be cancelled for FY 2018 on AP by noon.
  • Last day to run ACH refund process for FY 2018.

Friday, June 29, 2018

  • Last day to issue demand warrants (on a case-by-case basis) by 4:30 p.m.
  • All Demand Warrants must be cancelled for FY2018 by 4:30 p.m.
  • Money received for FY2018 is due in the Office of Cash Management by 4:30 p.m. – Final Feed FY2018
  • All checks on hand MUST be distributed by 4:30 p.m.
  • All collection payments received by SDM in June must be posted to CU-SIS and People Soft by 4:30 p.m
  • Employees must pick up any outstanding Hand-Drawn Refunds by 4:30 p.m

Saturday, June 30, 2018

  • Nelnet web payments including web deposit payments will be turned off by 5 p.m
  • Tuition Calc. COF turn off at 5 p.m
  • Bursar’s Payment Applier runs after web payments turn off, GL Interface runs after Payment Applier is finished
  • CU-SIS close for year-end
  • Final CU-SIS accounting feed to People Soft

Monday, July 2, 2018

  • Student Financials snapshot data is available in Cognos by noon
  • Normal Refund Schedule resumes
  • All cashier reports from Bursar’s office to OUC for June 30 submitted by 9 a.m

Tuesday, July 3, 2018

  • Review Accounting Feed to confirm final JE’s are posted

Thursday, July 5, 2018

  • 1st year-end close (Period 12) for PeopleSoft at 6 p.m.

Friday, July 6, 2018

  • USER ALERT: No FY 2018 journals should be approved or manually posted (2019 journals are okay)
  • Journals not posted will be updated to the open adjustment period

Saturday, July 7, 2018

  • June 1st Close (Period 12) Reports available on demand in the reporting system after 8 a.m

Thursday, July 12, 2018

  • 2nd year-end close (Period 996) for PeopleSoft at 6 p.m. All journals must be posted and approved by 6 p.m
  • All Auxiliary CU-SIS receivable allowance adjustments must be posted to People Soft by this date to allow for review by Accounting.

Friday, July 13, 2018

  • USER ALERT: No Period 996 journals should be approved or manually posted
  • Journals not approved will be updated to the open adjustment period

Saturday, July 14, 2018

  • June 2nd Close (Period 996) Reports available on demand in the reporting system after 8 a.m.

Monday, July 16, 2018

  • Final cutoff for Depts. To enter JEs, BJEs and cash transfers for final close 6 p.m

Thursday, July 19, 2018

  • Final Campus Close (period 997) 6 p.m
  • Last day to post manual accruals for all significant items by 6 p.m

Friday, July 20, 2018

  • USER ALERT: No journals should be approved or manually posted. No 998 entries should be created

Saturday, July 21, 2018

  • 3rd Close (Period 997) Reports available on demand in the reporting system after 8 a.m

Monday, July 23, 2018

  • CCO Request departmental balance sheet detail. Due back to CCO August 6
  • USER ALERT: All unapproved FY2018 journals need to be reviewed by the campus controllers

Thursday, July 26, 2018

  • Controllers Final Review – Last day for on top entries (period 998)

Monday, August 6, 2018

  • Departmental Balance Sheet Support Detail is due back to CCO

Supporting Detail Requests

The Student Financial Services department of the Bursar’s Office will provide CCO with supporting detail for the June 30, 2018, balances in accounts 012901 and 012902 for the Boulder Campus.


For additional year-end information, please visit the CCO website: Campus Controller Year-End Information

Bursar’s Office Contacts

Department Process Contact Info
Student Financial Services 3rd Party Sponsorships
Student Financial Services Student Account Detail by FOPP
CU-SIS Reports
CU-SIS Suspense
Item Type Requests
Confirmation Deposits
Data Entry (Group Post)
Other Inquiries
Office of Cash Management Cash Receipts
Student Billing CU-SIS Account Detail by Student 2-5381
Area Accountant Allowance for Student Accounts Receivable See table below.

Area Accountants

Area Accountant Vice Chancellor Areas Funds
Leila McCarney
Deputy Controller & Director of Sponsored Projects Accounting
Justin Church
CPA, Senior Area Accountant

VC Areas: Vice Chancellor for Academic Affairs – Non-Arts & Sciences units, Graduate School, Vice Chancellor for Research

10, 11, 26, 29
Elizabeth (Liz) Spencer
Area Accountant Supervisor

VC Areas: Chancellor, Senior Vice Chancellor and Chief Financial Officer, Vice Chancellor for Infrastructure and Safety, Vice Chancellor for Advancement

28, 34, 36, 72, 78
Jeramy Martin
VC Areas: Vice Chancellor for Academic Affairs – Arts & Sciences units, Vice Chancellor for Student Affairs, Vice Chancellor for ODECE 20, 50, 80