Student Financial Accounting FAQs
The money transfer process begins on the campus where the transfer originates. Each campus makes the entry for its part of the transaction (Money Out = Money In).
Because of the close relationship and frequency of transactions between Boulder Main Campus and Continuing Education, designated employees enter the complete transaction for money movements between their campuses. Money transfers occur because:
- Students are taking classes on multiple campuses
- Financial aid is applied on one campus to be distributed to other campuses
- A payment has been incorrectly posted
The university charges enrolling students a $200 confirmation deposit to protect itself from the loss of unpaid charges.
For money transfers affecting Boulder Main Campus email SF.firstname.lastname@example.org to request/coordinate the transfer.
Boulder Main Campus students are required to pay confirmation deposits. Faculty and staff who are enrolled in classes and foreign exchange students are not required to pay deposits.
Usually confirmation deposits must be paid prior to enrollment but it isn’t always possible to implement this requirement. For example, enrolling international students often do not have U.S. bank accounts so they cannot pay confirmation deposits with required U.S. dollars prior to registering. Their deposits are temporarily deferred.
The student confirms his/her intent to enroll by paying a $200 deposit to the Office of Admissions or by paying a deposit electronically via their student account.
Releases are triggered when students end their relationship with the university by withdrawing, taking a leave of absence, or graduating.
When continuing students formally withdraw, depending on the individual circumstance, the confirmation deposit will be released at the next census date or released manually by the Bursar’s Office in special circumstances. The deposit is applied against outstanding charges and any remaining credit is refunded during monthly processing.
- Leave of Absence:
Generally speaking, deposits are released after census for students going on a leave of absence.
Approximately eight weeks after commencement deposits are released and applied to outstanding charges. Any remaining credits are refunded.
No. New, readmit and transfer students who never attend or who withdraw during the A rebate period of their first term forfeit their deposits. If they withdraw during the B rebate period or later, the deposits are applied to outstanding charges.